Managing schedules
Learn how to effectively manage team schedules, coordinate across time zones, and maintain productive collaboration in your startup.
Schedule Management Features
Team Calendar
Centralized calendar for team events, meetings, and important dates
- Shared team calendar with event visibility
- Meeting scheduling and room booking
- Deadline tracking and milestone management
- Integration with external calendar systems
Work Schedule Management
Track team member availability and working hours
- Flexible work hour tracking
- Remote work and office day planning
- Time zone coordination for distributed teams
- Vacation and leave management
Project Timeline Coordination
Align team schedules with project deadlines and deliverables
- Project milestone scheduling
- Resource allocation and capacity planning
- Dependency tracking between team members
- Automated deadline reminders
Common Schedule Types
Daily Standups
Brief daily team check-ins to align on priorities and blockers
Weekly Planning
Weekly team meetings to plan upcoming work and review progress
Monthly Reviews
Monthly team retrospectives and goal-setting sessions
Quarterly Planning
Quarterly strategic planning and objective setting meetings
Scheduling Best Practices
Respect Time Zones
Schedule meetings at times that work for all team members, especially in distributed teams
Block Focus Time
Protect dedicated work time by blocking calendar slots for deep work
Use Recurring Meetings Wisely
Set up regular check-ins but avoid over-scheduling recurring meetings
Plan Buffer Time
Leave buffer time between meetings and around important deadlines